Outlook Signatures

[aru]

Hi guys,

My boss asked me if i could figure out how to make this work, so i'm hoping someone can lend me a hand here because i'm having a difficult time trying to find the answer. we are using outlook 2007.

What they want to do is have an image as part of our office email signature but they don't want the recipient to recieve it as an attachment. i know that you can put images and links and such into a signature, but what i dont know is how to stop it showing up as an attachment as well. i thought there might be a way to have us host the image on the company webspace so that it isnt being sent from my c drive and thus appearing as an attachment (i guess similar to how forums tag images to display). is this even possible? am i being clear enough?

thanks for any help

[Nynaeve]

You need to make sure to tell Outlook to include the image inline. In 2003 the option is under Tools -> Options -> Mail Format -> Internet Format and check "When an HTML message contains pictures located on the internet, send a copy of the pictures instead of a reference to their location". I think it's in a similar place in 2007.

However, there is no way to have the receiver not block images if they are not attached. That only works if the images are on a site which is either on the Local Network or in Trusted sites. If it's internal to your organization then it should be no problem.

[SephYuyX]

Been awhile since I used 07, but when I set mine up, all I did was insert a picture like normal, and it would be embedded in the sig, and not as an attachment.

You could also upload the image to your/a server and use html in the sig.

[Cephius]

Host it in a public location, and then just hotlink it with HTML, "<img src=http://www.imglocationhere.com/>" and drop that in the sig. The hard part is that outlook 2007 is retarded, and requires you to use word as your html editor, so you might have to create the sig in that

[Norellicus]

There's no way you can ensure the message will arrive with the signature image embedded; mail servers handle such information differently based on server policy. Many of them will even forcibly deny the message or convert it to plain text (thereby stripping the image/formatting entirely) to ensure that your image is not a hidden threat, as is common among spyware-spam and email worms.

tl;dr- you can make it look right on your end, but you can't guarantee it will deliver that way.

[aru]

You need to make sure to tell Outlook to include the image inline. In 2003 the option is under Tools -> Options -> Mail Format -> Internet Format and check "When an HTML message contains pictures located on the internet, send a copy of the pictures instead of a reference to their location". I think it's in a similar place in 2007.

unfortunatly, it isnt and i can't find that option (if it even exists in 2007)

Host it in a public location, and then just hotlink it with HTML, "<img src=http://www.imglocationhere.com/>" and drop that in the sig. The hard part is that outlook 2007 is retarded, and requires you to use word as your html editor, so you might have to create the sig in that

this is what i was trying to do, but i was just sending the code as text... didnt know that you had to go through word to do that. what is the procedure to do this in word? i assume a simple copy/paste of that code would be a worthless attempt.

There's no way you can ensure the message will arrive with the signature image embedded; mail servers handle such information differently based on server policy. Many of them will even forcibly deny the message or convert it to plain text (thereby stripping the image/formatting entirely) to ensure that your image is not a hidden threat, as is common among spyware-spam and email worms.

would our email be considered spam if we have had ongoing communications with them in the past? i would assume this would only become a problem among first time mailings, would that be correct or will it vary from server to server like you mentioned? we can't afford to have our mail be rejected outright, is forcibly denying the message commonplace or rare?

[Norellicus]

It's pretty rare, usually the message is just converted to plain text or the images are removed from the envelope (recipient ends up with a message from the postmaster saying "the following messages were screened for harmful content" with the original message attached to it as a text file).

As for your messages being marked spam, it all depends on what kind of anti-spam methods your recipients are employing; if the heuristics are strong enough to notice your historical communications (or your company is whitelisted), it'll let the messages pass, but if you haven't had images in your messages before and start adding them, it might set off some of the less-intelligent spam filtering systems out there.

[Nynaeve]

*please delete*

[Nynaeve]

You're right. Since I've upgraded from 2003 to 2007 my Outlook is still doing it but it can only be changed through a registry key that is a hold over from 2003. How lame of Microsoft.